Hey, hi, everyone. This is Admin from Admin 3 65. And today we are going to talk about how to create a sharepoint
site in office 3 65. So let's get started
So before we go to the creation, but let's talk about what exactly is a SharePoint site
SharePoint site is basically a site provided by Microsoft. If you have a relevant subscription
you will have a SharePoint license which will help you to create sharepoint site
And once you have created a SharePoint site, you can share files with people in your organization and even
to external guests as well. They can collaborate on one particular document
You can manage all the documents at one common places. You can upload file
edit file, you can create permissions, you can have unique permissions on specific files
all that we can do it with sharepoint. We'll start with the creation of the sharepoint site and then we'll move along
So to create a SharePoint site will go to the office admin center
You have to be an admin to create a SharePoint site from the Admin Center
But if you are a user, you should also be able to create a SharePoint site
Let's see how an admin will create a SharePoint site. You just have to open a browser and go to office dot com and then
sign in with your admin account. Once you're signed in, you will see a page like this which will have a launcher here
on the top left, you just have to click on it and then you will have to click on the admin
You have to be a global admin or a SharePoint admin to be able to create a SharePoint site
So let's click on the admin tile. And once you click on it
it will open this page with the U R L admin dot Microsoft dot com
And you just have to click on show all it will expand all the tabs and under admin center
we will look for sharepoint once
and on the left side, you will see sights and then active side
This is the place where we can create different sites
in an organization. And as you can see, I have a lot of sites created
There are two types of sites which we usually create. One is a communication site and the other one is a team site
will go ahead and create a team site. And for us to create a team site
we'll go to sites, active sites and then click on create
And here you can see the two sides and the two description of the sides as well
and we'll go ahead and create a team site
We'll give a side, the name
a site name has to be a unique name
and you will see a group being created when you create a team site
it creates office 3 65 group as well. And also a site with the address which you have entered in the site name without
spaces. Uh It will ask you for a group owner. You can add your own account as a group owner
and then select the languages in advanced settings. We have privacy settings
If you want, you can choose from these privacy settings, we'll go ahead with private time zone side description and the limit
Once, then you can add next
And in this window, you can go ahead and add members if you want
who can access the site, create folders and collaborate on the team side
You can add the members and you can have the description on the left side as well
You can read that and click on finish
and it says that the site has been created, we can look for it
by just searching for it
And this is the side which we have created
And if you click on this, it will open the side directly and it will show you how exactly it looks
will click on it. And since I am the owner of it
I will be able to manage everything on the site because I can create the site for the user and then provide them access depending
whether they want to be a owner or a member
And we can skip this and close this. And this is basically the site which we get a quick
And for of all the tabs here on the right BC2 members
it includes me and the other member which I have added, I can increase or decrease the permissions permissions level by just selecting
from here or also remove the person from the group if I wanted and uh add more members as well as you can see on
the top. So this is for the owner
view what we see here. You can log in with the member and you can check what exactly is available to the member
And this is where you store all the documents which you uploaded
So example, if you upload a file, you can upload a file or folder from your computer by browsing on it or you can simply
create a new file directly from here or a folder directly from here
All the members on the team
site will be able to access that particular folder or file and contribute on it with the member permission
It can be for the permissions which is available can also be given on a folder level to specific person who is not a part
of the team here. And these are the other parts which is basically for
the admin to manage. It can be confusing. But this is the recycle bin
This is a side content where you can see all the sights, all site content available
For example, if you click on it, it will show you the homepage, it will show you the document library and all that stuff
and there you go. So basically you can create different document libraries as well by clicking on new and document library
Uh It will have a separate location
on the same site. You can share it with other people as well
but the members will be able to see every document library present in the site
And this is the homepage. What exactly is on the homepage? This is all all the quick information of the activities happening on
the site
And once you upload file, it will appear here for quick access for the members and the owner in it
You can simply add new members as I mentioned and you can follow the site
So if once you follow the site, it will appear under your SharePoint location personally and you don't have to visit the SharePoint
admin center again and again to access the site. So you can share it with other members as well
If you want to add new members, you can click on add member here
and then start typing the name
And once you say that it will send a link to that person saying that he or she has been added to a SharePoint site
If you want, you can go ahead and add the members or you can add it from the Admin Center
So this was the site overview. And if you want to enable
access to external people, you can also rule that. So for us to enable external sharing on this side or invite guests on
the side to collaborate will have to click on it, click on the name of it and then click on policies here and under external
sharing or you can directly access it by here. So under external sharing will just click on add it to see what permissions is assigned
and you can choose from all the policies available. This is for new and existing guests
So new guests can be allowed on the side to collaborate. Once they sign in
they will be asked for the code
and then they will be able to access that particular document shared with them
And anyone is anyone with the link and axes the particular fight
an existing guest is the guest which is already present on the site
will be able to access and the guest who is not part of your site but also a part of other site will be able
to act as a document if you give them the permission. And the last option is only people in your organization
It basically means that it does not allow anyone external. So we'll have this on new and existing guests
Uh Since it allows new people to the site to elaborate on it
these were the setting for the experience sharing at one setting for external sharing
It's for the expiration the fall sharing link type of what happens when you click on share
What should be the default link showing there? It is said to only people in your organization
So once you click on share, it will suggest you this and then you can change it to new or anyone with the link
and what permissions you want to be on the default sharing permission
So it is said to people in your organization and it is said to edit
So anyone which is in. So if I share a document with anyone in the organization
it defaults to the edit, which can be changed at the time of sharing as well
This is how you enable external sharing on a sharepoint site. So now we were able to create a SharePoint site
enable external sharing on it. And let's see how we can invite guests to collaborate on a document
So we'll go to the document library here. It is also called document list
So once you click on new and we'll just create a test folder here for sharing and how it looks this folder has been created
And once you hover your mouse here, you will see this share icon
you simply have to click on it
and
then you will see
this option this is the default option which we see here
which says people in playing with the Lincoln artist, which is equivalent to people in your organization and the allow editing
which was turned on in here, editing and only people in your organization
So this is the default settings which we saw there and we can also change that
So for example, so if I want to share this particular folder with someone external
I will click on specific people to invite new guests. And depending on the permission which which I want them to have
I will
give them added permissions will click on apply and then I will type their external email address
So it could be anything. I'm just tapping a random domain
just for the understanding dot com
and this will show up in the drop down, you just have to select the drop down
It will mention that it is outside your organization. That's fine because we are going to invite an external person to access the test folder
and the content of the test folder simply hit send. Once you hit send
it will send a link
to this user. And once the user click on it, it will ask for the verification code
And once he or she enters the code, it will give them access to it
So we'll hit send
and the link is sent as you can see. So in this way, you can invite external guests to the sharepoint site for the collaboration
If I create a new folder here
the person which I shared this file with will not be able to see the folder which I have created
in this directory. Only the folder and the file which is within the test is viewable to the post in I share this is how
we share a particular folder or a file with someone external. And if the guest which with whom we are sharing the file
is not using a Microsoft account, Microsoft will prompt them to sign up for Microsoft account
And once they sign up for Microsoft account, they can use the same email address and a different or the same password
to access this particular document
So if they are using a Gmail account, they will have to register it with Microsoft so that they can use the same Gmail account
and log into the SharePoint site and access the content of the test folder
Until now, we were able to successfully create a insight
enable external sharing on it and share a particular test folder with someone external
And in case you want to think all your files which is present on the document library on your computer
you can do that as well. You will have to use the one drive application on your computer to sync it on your computer
So if you want to think all the folders which you see here
older files which are present in the document library of the sharepoint site
you simply have to click on sync when you are under the document library
And once you hit sync, it will prompt for one drive to open
If you have one drive installed on your computer, which is by default built in application for windows
it should open it directly. It will ask you to sign in with the account which has permission to the sharepoint site and then it
will start to sink on file explorer. So this is the wonder if personal
which you can see here, you will see a building like this
and then this document library. So this will have test
test team one hyphen documents when I sing the document library of test team one and once you click
on it, you should be able to see all the files which is available on this document library
So there you go guys, we were able to successfully create a team site
enable external sharing on it, share it with an external guest and then think all the files of the document library
on your computer
So do let me know if you have any question about it? Any doubt you can drop it in the comments section and you have a nice right